User Involvement Meeting

Thursday, 19 June 2014 , 09:30 - Friday, 20 June 2014 , 16:00

Meeting of people involved with CLARIN user engagement activities at national and European levels. In this meeting, we aim to:

inform each other of activities (with a short presentation from each country)
exchange ideas about engaging with researchers
plan some concrete joint events, activities and collaborations
coordinate our web presence
discuss the Knowledge Infrastrucure (KI) and the role of K-centres in user engagement activities
formulate success criteria & means of measuring impact
expansion of CLARIN into new countries and domains, and international links

Agenda

Thursday 19 June 2014

9:30 Arrival

10:00 Involving users with CLARIN Martin Wynne and Steven Krauwer

An introductory overview of the aims of the meeting: aims, scope, programme, key issues; and a brief view of how it fits into the general context of the work to build and operate the CLARIN infrastructure.

10:30 Presentations from national representatives I Maciej Piasecki, Arjan van Hessen, Griet Depoorter

Five minutes for representatives from each country to present an overview of their user involvement activities, and brief discussion. Session 1: Poland, Netherlands, Dutch Language Union

11:00 break

11:30 Presentations from national representatives II Lena Offersgaard, Andrius Utka, Bosko Bekavac, Krister Linden

Further national overviews: Denmark, Lithuania, Croatia and Finland

12:00 Discipline-specific working groups: experiences from CLARIN-D Thorsten Trippel

A more in-depth look at how CLARIN-D is engaging with communities in different disciplines. What works and what doesn't? What can other countries learn from this? Is it a reusable model?

12:30 lunch

13:30 Sharing know-how and learning lessons

A discussion focussing on key questions identified in the morning session, and identifying some ways in which sharing experiences and know-how can lead to some practical next steps.

14:00 User Involvement in the Present: what services can we promote now? Dieter van Uytvanck

Which CLARIN services have reached a sufficient level of maturity to be promoted with confidence to users in the humanities and social sciences? How can we promote them: links online, portals, video tutorials, workshops, summer schools, etc.? What are the important gaps in our offerings for SSH users?

14:30 Planning for the Future: Knowledge Sharing Infrastructure Bente Maegaard and Steven Krauwer

The establishment of K-centres and the construction of a Knowledge Infrastructure (KI) will be the key mechanism for building user involvement activities into the heart of the CLARIN infrastructure.

15:00 break

15:30 Measuring, recording and capturing research activity Bente Maegaard

It is vital for the success and for the survival of CLARIN that we are responding to the needs of real users in the social sciences and humanities, and that they are using our infrastructure in research. How can we count, record and evaluate our success in these areas?

16:00 How to make a CLARIN video Arjan van Hessen

CLARIN-NL has made and published a number of excellent videos demonstrating the use of CLARIN services in research projects. This session will provide a number of practical tips on how to do this successfully.

16:30 Web presence for user involvement: audiences, visibility and branding Martin Wynne

A short session with a quick tour of the various ways in which different groups of users are catered for on the various CLARIN websites, and a discussion of branding.

17:00 Summary

Discussion on the key issues identified during the day, and discussion of the agenda for Friday

18:00 end

Friday 20 June

09:30 Websites: user-facing pages on the national websites and the CLARIN portal Martin Wynne

Presentation of the portal and discussion of ways to develop and share content across the sites

10:30 break

11:00 The way forward

A provisional summary of the outcomes of the meeting will be presented for discussion. Opportunities for practical collaboration (such as webpages, workshops, conferences, projects, etc.) will be identified and prioritized.

12:30 lunch

13:30 Practical planning in breakout groups

Groups will be formed to plan specific practical activities: e.g.: tutorial materials, measuring impact, representing national activities in the CLARIN Portal, working with specific disciplines, workshops and conferences.